INLAKS SHIVDASANI FOUNDATION
INLAKS SHIVDASANI FOUNDATION
The Inlaks India Foundation is committed to protecting your privacy in the course of your participation in the application and selection process for the Inlaks Scholarship (“Scholarship”). This Privacy Policy for Applicants (“Privacy Policy”) applies to all information and data, including personal data, you share with us or we collect in the course of your application process notwithstanding the outcome of your application. By starting your application, you consent to the data practices described in this Privacy Policy. The primary purpose of collecting and processing your data is to ensure that the selection process is fair and balanced, enabling our selectors and interviewers to choose the best possible candidates.
If you choose to apply for the Scholarship, the Inlaks India Foundation may collect the following information and personal data from and about you from your application and your referees or recommenders or in the course of any independent background check or due diligence process, which you consent to by participating in the application process:
Biographical information, which may include:
- Name and contact details
- Education and employment history (including standardized test scores)
- Scans of identification and nationality / residency documents (e.g., passport, birth
certificate)
Personal data (including gender, nationality, birthplace, residency timeline), which may also include:
- Your personal statement/essay
- Photograph
- Portfolios, materials, writing samples, examples of your prior work
- References and recommendations (including referee contact details)
- Academic distinctions, prizes, awards, grants and scholarships obtained by you, as well as
your extra-curricular achievements and attainments
- Admission status and related information, including details of fees, other scholarships or
financial aid received, from or relating to the university you have been admitted to
Sensitive personal data, which may include:
- while we do not generally seek to obtain sensitive data, they may sometimes be inferred from other data we hold, for example, your relationships, health, job titles, support of specific causes, or interests.
We will use your personal data for the following purposes:
- to enable us to process your application and to conduct the selection and interview process
to determine your eligibility and appropriateness for grant of the Inlaks Scholarship in the
context of a competitive field of applicants
- to contact you, if necessary, during the application and selection processes
- to obtain feedback from your nominated referees
- to grant the Inlaks Scholarship and support Inlaks Scholars
- to compile application statistics
- to support our outreach efforts
Your application data is primarily held on our online application system. The selectors, interviewers and administrators shall have access to your applications. They will access that data via the application system and may download it locally and print hard copies to support the selection processes.
Third parties will only process your personal data on our instructions and where they have agreed to treat your data confidentially and to keep it secure. We only permit them to process your personal data for specified purposes. We do not allow our third-party service providers to use your personal data for their own purposes nor to keep your data after the processing is complete. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. Whenever your information is shared, we will always seek to share the minimum amount of information necessary to fulfil the purpose.
We will only process your personal data where the law allows us to do so. For the purposes of your application, we rely on your consent, as given by the clear and affirmative action of you commencing your application. By submitting your personal information, you represent that such information is true, accurate and current in all respects and you are giving your unconditional consent to collection, storage and use of your personal information as set forth in this Privacy Policy. You are responsible to inform us forthwith in case of any change in the information provided.
Where you have consented to the processing, you can withdraw your consent at any time by emailing us at the addresses provided below in this Privacy Policy. In this event, we will stop the processing as soon as we can. If you choose to withdraw consent it will not invalidate past processing. Please note if you do not supply the information required in your application form or if you ask us to stop processing your data, we may not be able to assess your application and may have to reject it. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of applicable law. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
We will only process your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. We also reserve the right to communicate the personal data shared with us to third-parties pursuant to a legally-compliant request.
We take the security of your data very seriously and we have appropriate security measures in place to prevent your personal data from being accidentally lost or misused. Access to your personal data is limited to those employees, contractors, volunteers and other third parties who have a need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
The data contained within your application will be retained by the Inlaks India Foundation for a period of three (3) years after the end of the application round in which the application was created. Following three (3) years, the data will be permanently deleted with only non- identifying summary statistics and aggregated data remaining. For successful Inlaks Scholarship applications, the applications will be retained by the Inlaks India Foundation, digitally and physically, indefinitely.
This Privacy Policy may be updated to reflect changes in law or technology or in our practices regarding collection, processing and use of personal data. Please check this page regularly to keep abreast of any updates to the Privacy Policy and to be informed of its latest version.
If you have any questions about this privacy notice or about your personal data, or if you want to provide updates to your data or exercise any of your rights as outlined above, please email us as below, and quote your name:
Inlaks India Foundation
Email: [info@inlaksfoundation.org]
Application Instructions before filling form.
1. Please read all the instructions carefully and have all your documents and information ready. You can also access these set of instructions on the Inlaks website.
2. The last day to submit your application is till 12:00pm (afternoon) on 22nd March 2025.
3. Please do not wait till the last day/minute to submit your application.
4. This is a one sitting online application submission. It cannot be saved.
5. Only one submission per candidate will be accepted. Incomplete applications will not be accepted.
6. When you begin to fill your application, make sure you have good internet connectivity and uninterrupted time in hand.
7. On starting to fill the form, you will receive a verification code on your email address which needs to be entered in the form so keep your email open.
8. You cannot save your progress while completing the online application and you will not be able to edit the application after submission. Please do not refresh the page at any point.
9. Please take screen shots as you progress through the online application in case you face a technical error while submitting your online application, send an email with a screenshot of the error indication to: techsupport@inlaksfoundation.org
10. For any other query please write to applications@inlaksfoundation.org
11. When you click ‘Submit’ it may take some time for the application is submitted. Please be patient and do not click any additional buttons or you may lose your work.
12. The Application form comprises 7 sections
1. Personal Information
2. Proposed Programme
3. University Education
4. Work Experience/Projects pursued
5. Statement of Purpose
6. Two References
7. Declaration
13. Each section has varied number of fields to be filled along with documents to be uploaded
14. Fields marked with ‘*’ and drop downs are mandatory. You will not be allowed to proceed or submit the application without filling these fields
15. Please keep the following documents handy in PDF file format since you will need to upload them at various points in the application under different sections
1. Mandatory
1. Passport – (if expired, continue to upload old passport along with the receipt of application made for a new one as one PDF file document)
2. Updated Resume/Curriculum Vitae
3. Photo (JPEG or PNG)
4. Admission/offer letter. *If you have not received your admission/offer letter by 22nd March, kindly attach the acknowledgement of your application to the said University in a PDF file format. You can separately email the admission/offer letter to applications@inlaksfoundation.org latest by 12pm (afternoon) 31st March 2025 and we will attach it to your application. However, this will only be accepted if you have submitted your full application form by 22nd March and not accepted in isolation.
5. Fee Statement
6. Proof of additional funding
7. Degree certificates and marksheets
8. Course related portfolio/links/writing samples
9. Optional and/or if relevant
i. TOEFL/IELTS/GRE score sheets (if relevant to your programme)
ii. Academic distinctions, grant, scholarships, prizes etc if any
iii. Extracurricular attainments if any
16. On format of documents
1. Your photograph must be uploaded in JPG or PNG format and documents must be in PDF format.
2. Once you select your choice of subject, a relevant prompt will appear in the application for you to attach your portfolio/links/writing sample.
1. Applicants for Documentary film, Dance, Theatre, and Music (Western classical-vocal) must paste links to their performances
2. Applicants for Media and Journalism, English Literature must upload their writing samples in PDF file format and / or links.
3. Applicants for Architecture, Fine and Applied art, Urban planning and related subjects must upload their portfolios in PDF file format.
17. All the academic qualifications beginning from your first degree that have been completed/are in progress have to be mentioned at the time of making an application for the scholarship.
18. Eligible Percentage
1. For Social Sciences, Humanities, Law, Fine Arts, Architecture and related subjects, candidates must have a minimum academic grade of 65%, CGPA 6.8/10, or GPA 2.6/4 from a recognized university/institution.
2. For Mathematics, Sciences, Environment and related subjects, candidates must have a minimum academic grade of 70%, CGPA 7.2/10, or GPA 2.8/4 from a recognized university/institution.
19. On fees and funding (In case this information is incorrectly filled, the application will be disqualified.)
1. Applicants must indicate the tuition fees and health insurance for the entire duration of their course. For information on the health insurance amounts check with the university for the exact amounts.
2. If you are making an application to read for a PhD programme, please ensure that you mention the fees for all the years of your study.
3. With respect to the fee statement to be uploaded
1. If the tuition fees are mentioned in the offer letter, then highlight the fee and upload the letter in the fee statement section as a PDF File format document.
2. If the tuition fee is not mentioned in the offer letter, then from university website, download the tuition document and highlight the fees of the course you have admission of and upload it as a PDF file format.
4. For proof of additional funding, you may attach one or more of any of the following (as ONE PDF file format only):
1. Personal bank statements
2. Parents/Relative bank statements and/or investment with letter of authority
3. Personal investment documents (no property documents allowed)
4. Approval letter of educational loan
If you have already received and/or additional scholarship, please upload a proof of document from the University or scholarship organisation. If you are awaiting for results then kindly let us know through email with proof by 10th April 2025 at applications@inlaksfoundation.org.
6. Living allowance is ‘auto-calculated’ as per Foundation guidelines. Travel amounts for a one-way ticket will be provided in addition to the tuition, maintenance and health insurance
7. Travel allowance is ‘auto-calculated’ as per Foundation guidelines.
8. The total support from the Foundation cannot exceed USD 100,000. The Foundation does not give any scholarships for visas, travel and health insurance in isolation.
20. On your references
1. Please inform your referees, that they will receive an email from the Foundation with a link to upload their reference letters; these links are valid for 7 days from the day of application and cannot be extended.
2. For applications made on 22nd March 2025, the referee link will be valid for seven days post submission till 29th March 2025.
3. The reference letter must be on a letterhead.
4. For students, 2 academic referees are required, for those working, one of the referees can be a professional one
5. In case the referee cannot find the email, ask them to check their spam folder
21. On submitting the application
1. Confirmation of your submitted application will be emailed to your verified email address. If you do not receive an email after submission, please send an email to:techsupport@inlaksfoundation.org
2. If you encounter an error while submitting your online application, send an email with a screenshot of the error indication to:techsupport@inlaksfoundation.org
22. For any other query please write to applications@inlaksfoundation.org
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